Welcome

Vendor VA is a done for you virtual assistant service for busy, thriving and growing wedding venues and wedding suppliers throughout the UK.

THIS SERVICE IS FOR

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Emerging Venues

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New Venues

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Existing Venues

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Venue Owners

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Venue Teams

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Wedding Suppliers

• Emerging Venues • New Venues • Existing Venues • Venue Owners • Venue Teams • Wedding Suppliers

We hear you…

Have a to-do list as long as your arm that you can never get to the bottom of?

Things are getting on top of you work wise? You just cannot see the wood from the trees and no matter how hard you try, the work keeps piling up.

Want more time back to be strategic?

There are never enough hours in the day right? You’d love to claw back some time to work ‘on’ the business.

Struggling with tech and systems?

The processes and tech side of your business isn’t as on point as it should be. You know things can be tightened up to make your customer journey more seamless. But how?

Want to hire but cannot find the right candidates?

Recruitment can quite simply be a headache and of course, will contribute massively to your overheads.

Feeling like you’re spending most of your time on social media?

To keep up with competitors and to be honest, the world, you feel like you are constantly on social media. Thinking up content, designing content, writing captions, posting and engaging - it’s quite frankly exhausting.

Stress and overwhelm is getting you down?

You constantly have so much to do that it gets you down and impacts on overall productivity within your venue business.

Vendor VA helps support you in SO many ways. You’re just one step away from taking back control of your wedding business and gaining the results you want to achieve.

6 reasons why you should invest in outsourcing

1

TAKES THE HEADACHE OUT OF FINDING STAFF

2

SAVES ON EMPLOYMENT COSTS

3

LEVERAGE SOMEONE ELSE’S ZONE OF GENIUS

4

GIVES YOU TIME BACK TO WORK ‘ON’ YOUR BUSINESS

5

HELPS DRIVE SALES & REVENUE

6

HELPS WITH STRESS & WELLBEING

How it works

  • You identify that you need some help

    You know that you desperately need some support within your wedding business. Wearing ALL the hats just isn’t cutting it.

  • Choose the package that suits you best

    Choose from our 3 offerings below based on your current needs.

  • You're assigned a wedding business virtual assistant

    We will select an associate to work with you on the projects and tasks that you need completing. A full onboarding process will take place.

  • Reap the benefits

    Watch your business grow and have time to work on your business doing the things you love the most. Monthly reports will be submitted so you have a full run down of what’s working. It’s as easy as that!

I had the pleasure of starting my collaboration with Emma from Vendor VA in the summer of 2023, a pivotal moment when I realised that juggling every aspect of my business was taking a toll on my sanity. Emma swiftly became an integral part of the team, seamlessly shouldering a wide array of responsibilities.

From handling emails to orchestrating social media schedules, crafting newsletters, and streamlining some of the tangled systems I had inadvertently created, Emma's adaptability and efficiency have been nothing short of remarkable. Initially, I harboured reservations about relinquishing control, as I tend to be hands-on in my business. However, Emma's deep understanding of my business, clients, and processes quickly assuaged those concerns.

Her adept management of day-to-day tasks has significantly lightened my load, allowing me to focus on what I excel at – creating beautiful floral arrangements. Emma's dedication, insight, and capability have made her an indispensable asset to my business, and I wholeheartedly appreciate the invaluable support she continues to provide.

Rebecca Hobbs Floral Design

SUPPLIER CASE STUDY

I have been working with Lucy and her team since April 2021 and what a journey we have been on. We opened the venue shortly Covid and had a handful of weddings which were lovely. The couples who were booked in over Covid we moved until restrictions were lifted.

Taking on Lucy and her team has changed the business, she was recommend to me and comes with a wealth of wedding knowledge and great organisational skills. We have gone from a lever arch folder with paperwork to a paperless drive where all couples have their own folder for the team to access and anyone can see what is going on. She likes to be transparent and once said if she got hit by a bus anyone should be able to take over any wedding and know what is happening, and they really can.

Last year we had 36 weddings with some of them being postponed from Covid and we already have 30 this year with bookings still coming in. We are never going to be a venue with 120 weddings, I don’t want to be like that. We also have lots of events taking place at The Barn. Offering a personal service and relying on testimonials and recommendations is what we are all about. Currently we are not on any venue directories, word of mouth and social media is how we promote the The Barn.

We have more than quadrupled bookings since Lucy and her team started. The revenue has also increased and I see great value as I only pay when they work for me. The feedback we have received from couples has been incredible. I look forward to continue working together.

Alison

Owner of Barn Wedding Venue, South West

VENUE CASE STUDY

Brought to you by wedding pros

Host Venue Consultancy has partnered up with Lucy Hicks VA and her team to bring you fantastic virtual administration solutions. With 23 years of combined wedding industry and venue experience, there’s no one better to have holding your hand! All team members work within the wedding industry for suppliers and venues alike so are specifically matched to your businesses needs.

£220 + VAT p/m

PICK & MIX

6 hours of administrative support. You choose what you need help with!

We can help you with all sorts of admin duties including: content creation, scheduling, social media posting, graphic design, enquiries, website updating, price list and brochure creation to name but a few.

The Investment

£260 + VAT p/m

THE SOCIAL ONE

8 Social Media Posts

1 hour of Instagram and Facebook Engagement per week

Monthly Report

£395 + VAT p/m

VENUE VISIBILITY

8 Social Media Posts

1 hour of Instagram and Facebook Engagement per week

1 reel per week

1 blog post per month

1 hour of Pinterest Scheduling per month

Monthly Report

Talk to us

Talk to us

If you’re not ready to sign up to a package just yet and have some questions, then get in touch today to book in a Vendor VA call to talk things over. We’d love to help!

 FAQs

  • Once you have signed up for a package that suits, you will have a full onboarding process with Lucy who will introduce your associate who will be your point of contact (and honourary staff member). Olivia and Lucy are the founders of the service and have a team of freelancers ready to work their magic for you!

  • Sadly not, this is purely a VA service for wedding venues and suppliers. However, Olivia is available for one to ones - do get in touch!

  • Should you wish to cancel or pause working with Vendor VA, you can absolutely do so by giving a months notice.

  • No. This is completely one to one service, tailored to your wedding business.